Please be advised that new functionalities have been added to the Unit4 system, so all purchase orders will now automatically close six weeks after the delivery date.
It has been identified that people are still using the date they raise a requisition as the delivery date.
You need to ensure that the delivery date entered is the final date you expect to receive services/supplies from the supplier regarding this requisition.
This change means that we will no longer have the ability to re-open closed POs, and we will also no longer be able to complete PO amendments. It is vital that you get it right first time and that approvers are vigilant to the new requirements.
From Monday 17 January if your PO has been closed, or an amendment is needed, we will no longer be able to re-open the transaction. Any supplier invoice falling into this category will be placed on the rejected query log and returned to the relevant business unit to raise a corrected requisition.
If you need any further guidance or help with this change, please do not hesitate to contact me.
